Importance of Annual Corporate Meeting with Sample Agenda

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The Williams Law Firm, P.A. Profile Image

The Williams Law Firm, P.A.

Wilmington, DE

Practice Areas

Business, Estate Planning

Other Articles by the Author

Delaware corporations must hold stockholder meetings every year. Failure to do so may call into question whether your corporation has been following necessary corporate governance formalities. It is also a good idea to meet with stockholders to provide an update on the current activity and plans and listen to their feedback. We usually suggest including legal counsel and your CPA in this discussion. We provide an outline of a sample agenda for this meeting in our packet.

ANNUAL CORPORATION MEETING AGENDA

  • Stockholders elect directors.
  • Directors elect officers
  • Retainer of accountant
  • Discuss financial matters and Dividend
  • Salaries for coming year
  • Bonuses for previous year
  • Profit sharing contribution
  • Money Purchased Pension contribution
  • Defined Benefit contribution
  • Loans to or from corporation
  • Large purchases (property and/or equipment)
  • Leases (office and/or equipment)
  • Employment agreements
  • Stock purchase agreement
  • Life insurance
  • Disability insurance
  • Medical insurance
  • Medical Expense Reimbursement Plan
  • Liability insurance
  • Status of contracts
  • Pending claims and suits
  • Employee relations
  • Fees or prices
  • Income tax audits (Corporation and Stockholders)
  • Automobiles
  • Business in other states
  • Business Licenses and Permits
  • Personal planning of stockholders
  • Are Wills and trusts up to date?
  • Beneficiary designations
  • Individual Retirement Accounts
  • Coordination of assets with estate planning
  • Check if both spouses are U.S. citizens
  • Remind client that accountant is to prepare and file Form 5500 for Qualified Retirement Plans.

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By clicking "Find a Lawyer", you agree to the Martindale-Nolo Texting Terms. Martindale-Nolo and up to 5 participating attorneys may contact you on the number you provided for marketing purposes, discuss available services, etc. Messages may be sent using pre-recorded messages, auto-dialer or other automated technology. You are not required to provide consent as a condition of service. Attorneys have the option, but are not required, to send text messages to you. You will receive up to 2 messages per week from Martindale-Nolo. Frequency from attorney may vary. Message and data rates may apply. Your number will be held in accordance with our Privacy Policy.

You should not send any sensitive or confidential information through this site. Any information sent through this site does not create an attorney-client relationship and may not be treated as privileged or confidential. The lawyer or law firm you are contacting is not required to, and may choose not to, accept you as a client. The Internet is not necessarily secure and emails sent through this site could be intercepted or read by third parties.

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