Importance of Annual Corporate Meeting with Sample Agenda

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John L. Williams

Wilmington, DE

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Practice Areas: Business, Estate Planning

Delaware corporations must hold stockholder meetings every year. Failure to do so may call into question whether your corporation has been following necessary corporate governance formalities. It is also a good idea to meet with stockholders to provide an update on the current activity and plans and listen to their feedback. We usually suggest including legal counsel and your CPA in this discussion. We provide an outline of a sample agenda for this meeting in our packet.

ANNUAL CORPORATION MEETING AGENDA

  • Stockholders elect directors.
  • Directors elect officers
  • Retainer of accountant
  • Discuss financial matters and Dividend
  • Salaries for coming year
  • Bonuses for previous year
  • Profit sharing contribution
  • Money Purchased Pension contribution
  • Defined Benefit contribution
  • Loans to or from corporation
  • Large purchases (property and/or equipment)
  • Leases (office and/or equipment)
  • Employment agreements
  • Stock purchase agreement
  • Life insurance
  • Disability insurance
  • Medical insurance
  • Medical Expense Reimbursement Plan
  • Liability insurance
  • Status of contracts
  • Pending claims and suits
  • Employee relations
  • Fees or prices
  • Income tax audits (Corporation and Stockholders)
  • Automobiles
  • Business in other states
  • Business Licenses and Permits
  • Personal planning of stockholders
  • Are Wills and trusts up to date?
  • Beneficiary designations
  • Individual Retirement Accounts
  • Coordination of assets with estate planning
  • Check if both spouses are U.S. citizens
  • Remind client that accountant is to prepare and file Form 5500 for Qualified Retirement Plans.

 

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